Subject and Class Change Procedures

Whenever a pupil wishes to change class (either within a subject (by changing register classes, for example) or between subjects) subject change forms must be completed and signed by the necessary parties in order for the change to be effected correctly. We are obliged to keep such changes on record and have the necessary signatures to say that all parties were happy with the change.

There are separate forms for Grades 8 and 9 and Grades 10, 11 and 12. These forms can be obtained from the Deputy Head: Academics.

In the case of Grades 8 and 9, the typical changes are between register classes, Afrikaans and IsiZulu and between Choice subjects.

In the senior grades, however, there is much more variation in these changes. As such, senior pupils are required to show their entire “old” subject package and their entire “new” subject package to ensure that the change is communicated correctly.

Changing classes
The procedure that must be adhered to when a class change is requested is as follows:

1. The parent must contact the grade tutor to request the change, or if intiated by the school, the grade tutor must make contact with the parent. A request from the parent, preferably in writing, will be welcomed.

2. The grade tutor should also examine the possibility and impact of the move and any other repercussions before moving forward.

3. The appropriate form must be obtained from the Academic Head and completed by all parties required.

4. The completed form must be processed by the PA/ Head of Administration and the pupil must be informed as soon as the change has be

Changing Subjects
Procedure when changing subjects 1.	After the Deputy Head: Academics has discussed the reasons for the change with the pupil, his/her subject teacher and his/her parent or guardian, a subject change form must be filled in. This form is to be signed by the parents, HOD, grade tutor and Head of Academics. A letter of motivation for the change should accompany the form which is then placed in the pupil’s records. The process must be monitored by the grade tutor who ensures that all the documentation is given in for data capture and sent to Mrs Meyer. The change will ONLY be affected once: •	The Head of Department of both subjects are aware that the change is taking place. •	The College deems the change to be in the best interest of the pupil. •	The College timetable can accommodate the change, bearing in mind class sizes. •	Once the relevant paperwork is submitted. 2.	The following restrictions need to be considered when choosing to change subjects: a)	Changes to languages must be made by the end of Term 1 of the grade 8 year. b)	Maths to Maths Literacy changes may be made up until Term 2 of the grade 11 year. Thereafter, matric work begins and no changes may be made. c)	If pupils are condoned into the following year due to a fail in Maths, then Maths Literacy must be taken as one of the conditions for condonement. This applies from grade 9 onwards. d)	All other subject changes must occur by the end of Term 3 of the grade 10 year of study. e)	The pupil and his/her parents or guardian are aware that a certain amount of work might have to be “caught up” and this has to be done after normal school hours employing the use of a private tutor, and if necessary, using the Academic Support Programme to address specific conceptual difficulties in the year of that grade. f)	The pupil’s Matric Exemption is not in jeopardy and if it is in jeopardy, the parents or guardian are made aware of this fact by signing the necessary subject change form. g)	Pupils doing 8th subjects may not drop the subject after the matric registration process has occurred, which is in February of that year. h)     The subject change is not done one month before the examinations start in July and November, even in the case of 8th subject offerings.

3.	 If there are extenuating circumstances, the Head of Academics may provide a waiver to the above restrictions.