Leaving Class / Sick Room Procedures

Leaving Class Early

 * A written letter must be handed to the Grade Tutor. This will be stapled to the signing out form.
 * This letter will be presented to the Grade Tutor at line-up at the beginning of the College day.
 * The pupil, at line-up, will find each teacher who will be able to read the letter and sign out the child.
 * A teacher may refuse permission to leave early if a Formal Assessment is going to be missed. Parents must ensure that pupils who leave early do not miss any Formal Assessment as found on the Assessment Timetable.
 * Once the signing out process is complete, the pupil will return to the Grade Tutor and the completed form to Mrs. Roux who will hand them an exit slip, stamped with College stamp and the date.
 * The pupil must wait in reception until the parents arrive and sign out the pupil with Mrs Roux.
 * The slip will be presented to the security guard as the pupil leaves the College property.
 * The security at the gate will write the time he opened the gate on it and retains the slips. These slips will be filed for later referral.

Please note:


 * The guard has authority to not allow an pupils from the College to leave the premises without a stamped slip
 * Automatic exit gate will be switched off during College hours (08h00 to 14h15 on week days and 08h00 to 13h15 on Wednesdays)

Repeated Leaving Early
If pupils leave the College early repeatedly the following procedure will take place:


 * Leave Early 3 Times:
 * ADAM sends message to Grade tutor and Deputy Head: Pupils Matters.
 * Grade tutor sends electronic letter to parent informing them of the number of times the pupil has left early
 * Letter can be in template format for use by Grade tutor located on J drive 1st warning
 * Leave Early 6 Times (3 + 3 times):
 * ADAM sends message to Grade tutor, Deputy Head: Pupils Matters and Deputy Head: Academics.
 * Academic Head contacts parents regarding impact of absenteeism on academic performance.
 * Verbal Warning (2nd contact)
 * Leave Early 10 Times (6 + 4 times):
 * ADAM sends message to Grade tutor, Deputy Head: Pupils Matters and Deputy Head: Academics.
 * Possibility of Disciplinary Hearing is discussed at Exec level and actioned if required.
 * Contract is drawn up between parent, learner &amp; College regarding actions to be taken if absenteeism continues which may result in exclusion from current academic year, Heads Detentions.

Sick Room Procedures
If a pupil is feeling sick the Grade Tutor is the only person who may sanction that the pupil goes to the sick room or leave school. Once again the Grade Tutor will issue a form which must be signed by all affected subject teachers, thus granting permission to be sent to the sick room. This note must be handed in at the General Office.