Tours Policy

The College encourages tours, be they academic, cultural, sporting or a combination of two or more disciplines.

See also: Excursions Policy

Planning
A proposed tour shall be approved, in principle, by The Head and the Executive Committee who will submit the details to the Extra Curriculum Committee for final approval (if necessary). For local tours this must be at least 6 months in advance, for overseas/large tours this must be 12 months in advance.

Funding
A tour shall be self-funding. The charge for each tour shall include the cost of accompanying staff (see further, below) and any pupil (see further, below) unable to afford the tour.

The following template may be used when planning costs:

Tour Budget
Projected     Actual  Transport Tolls Accomodation Meal Parking Extra - Emergency Staff Subsistance T-Shirt  No of Pupils Cost per Pupil  Income Cost  

Accompanying Staff
A tour shall be accompanied by at least two staff members. The ratio of pupils to staff shall be no more than 15 to 1.

The charge to pupils for a tour should include the costs of accompanying staff/adult members as follows: transport, accommodation and refreshments, excluding alcohol. Any items of a personal nature shall be for the account of accompanying staff/adult members.

Pupils
Pupils unable to pay the full/part costs of the tour may be funded by other pupils in the overall charge levied for a tour. However, the maximum number of pupils who may be supported by the overall fees of any tour shall be 5% of the total number of pupils.

Pupils must abide by the Code of Conduct of the College while on tours.

Alcohol
Accompanying staff/adult members may consume a limited amount of alcohol on tour except when driving or directly involved with transport. The drinking of alcohol in front of pupils should be avoided.

Tour Control Sheet
A Tour Control Sheet shall be completed for each tour.