Fundraising Policy

In order to ensure the proper accounting for funds raised at the College the following procedures must be strictly adhered to:
 * 1) All fund-raising must have the approval of the Head and the relevant Deputy Head.
 * 2) A meeting will be called in November/December each year to establish what and when fund raising may take place and this should be reflected on the Year Planner.
 * 3) The pro forma stating the date, type of fund-raising and person responsible for the organization and collection of funds raised must be lodged with the Head of Admin and Planning.
 * 4) The teacher-in-charge of the event will be responsible for a complete reconciliation of funds raised within 4 days of the fund-raiser. Please ask a second staff member to double check the counting of money and to countersign the amounts recorded. These funds must be receipted by the Head's Personal Assistant/College Secretary/Bursar as soon as the funds are received, and given to the finance department to be banked.
 * 5) Home Room Teachers are responsible for collecting the moneys at Registration (and noting those who are not participating) and must hand in the moneys to the organizer by Second Break of the fund-raising day. Moneys collected may not be kept in classrooms but must be deposited in the bursar’s department safe.
 * 6) The teacher-in-charge is required to report to the Deputy Head that this procedure has been completed.
 * 7) NO moneys are to be kept on the school property, other than in the finance department safe.
 * 8) For events where the funds raised are to be held for expenditure at a future date (eg matric gift), these should be accounted for in the extra cost account.