Concessions and Exemptions Policy

Accomodations
Learners who have intrinsic specific learning difficulties are eligible for accomodations in order to assist such learners to demonstrate their true ability in examinations.

Accomodations are designed to place these learners on an equal footing with their peers according to the IEB policy document (2010).

Exemptions
This applies to learners who experience severe difficulty in either:


 * Mathematics: In the case of Mathematics, extreme difficulty with numerosity throughout primary school should be evident.
 * Second language: Learner struggles in both languages throughout their school career, however, understanding &amp; performance in the First Additional language is extremely poor.

Procedure for Accomodations

 * 1) Grade tutor identifies learner who exhibits poor academic performance during the course of the grade 8 year and Term 1 of the grade 9 year. Languages &amp; Mathematics are key indicators. Historical evidence that manifests in Prep school could also initiate this action.
 * 2) Grade tutor refers learner to the remedial teacher (Ms V. Wood) and requests close monitoring and a report concerning learner’s academic difficulties.
 * 3) Remedial teacher submits report to Grade tutor. If Grade tutor &amp; Learner support teacher agree that learner requires assistance (in consultation with Academic Head &amp; parents), and there is evidence of barriers to learning, internal accomodations may be implemented during the mid-year exam, once external assessment has been conducted.
 * 4) Grade tutor contact parents and requests external assessment be conducted to determine if there are inherent barriers to learning. The IEB policy document details the nature of testing that is required.

If tests confirm the need for accomodations, then the following must be done:


 * 1) Grade tutor requests subject teacher reports for learner (as described in IEB policy 2010) and samples of recently written work (2 standardised pieces &amp; 2 spontaneous pieces). Note: The H.O.D must be copied on this request &amp; subsequent correspondence.
 * 2) Grade tutor collects all the external &amp; internal documentation and presents it according to the order outlined in the IEB policy document. (Internal reports are sent to the P.A. for formatting).
 * 3) Grade tutor submits letter of motivation &amp; interventions that have been implemented during the course of the year(s).
 * 4) Academic Head submits letter of motivation on behalf of the College.
 * 5) Headmistress appends her signature on all applications before delivery to the IEB.

Note:


 * Internal accomodations may be made in the final examination based on evidence supplied by the external assessment report.
 * Application for accomodations may be made between 30th September of grade 10 year and 30th September of grade 11.
 * External testing may be done at any time in the learner’s schooling career. This is dependent on the parent and may be recommended by the Grade tutor. This is advisable in order to collect historical evidence for final application to the IEB. Internal accomodations can be implemented prior/during this time period.
 * Only genuine cases will be entertained. If the decision to refer for external assessment is unanimous by all parties concerned (i.e. Grade tutor, Remedial teacher and Academic Head), parents may be contacted and thereafter respective tests may be conducted.
 * The IEB will charge a fee to the parent for outsourcing the application to an external set of psychologists. This will be payable for the processing cost of the application.

Procedure for Exemptions

 * 1) Grade tutor identifies learner who exhibits poor academic performance during the course of the grade 8 year and Term 1 of the grade 9 year. Languages &amp; Mathematics are key indicators. (Historical evidence that manifests in Prep school could also initiate this action).
 * 2) Grade tutor refers learner to the Learner support teacher (Ms V. Wood) and requests close monitoring and a report concerning learner’s academic difficulties.
 * 3) Learner support teacher submits report to Grade tutor. If Grade tutor &amp; Learner support teacher agree that learner requires assistance (in consultation with HOD, Academic Head &amp; parents), internal concessions may be implemented during the mid-year exam.
 * 4) Grade tutor contact parents and requests external assessment be conducted to determine if there are inherent barriers to learning. The IEB policy document details the nature of testing that is required. This must be completed during the August holiday and must be submitted to the College at the beginning of September. Note: The H.O.D must be copied on this request &amp; subsequent correspondence.
 * 5) Grade tutor collects all the external &amp; internal documentation and presents it according to the order outlined in the IEB policy document. (Internal reports are sent to the P.A. for formatting).
 * 6) Grade tutor submits letter of motivation &amp; interventions that have been implemented during the course of the year(s).
 * 7) Academic Head submits letter of motivation on behalf of the College.
 * 8) Headmistress appends her signature on all applications before delivery to the IEB.

Note:


 * Application for exemption must be made before the 30th September of the grade 9 year.
 * Another subject must be taken in Grade 10 if an exemption is approved.
 * If the exemption is approved, the Head may grant as waiver for that particular subject at the end of grade 9 with respect to promotional requirements.
 * External testing may be done at any time in the learner’s schooling career. This is dependent on the parent and may be recommended by the Grade tutor. This is advisable in order to collect historical evidence for final application to the IEB.
 * Only genuine cases will be entertained. If the decision to refer for external assessment is unanimous by all parties concerned (i.e. Grade tutor, Remedial teacher and Academic Head), parents may be contacted and thereafter respective tests may be conducted.
 * The IEB will charge a fee to the parent for outsourcing the application to an external set of psychologists. This will be payable for the processing cost of the application.