Role of the Teachers Involved with Sport and Culture

There are different levels of management of any Co-Curriculum Activities:


 * Management: Taking register and follow-up of pupils
 * Management &amp; Coach: Taking register and coaching of pupils
 * TIC: Taking register, coaching and managing the season.

Teacher-In-Charge
This entails all of the following:


 * Strict registers must be kept. Pupils are expected to attend 100% of practices. Any pupil who fails to attend a practice will be placed in detention by the Manager and a list will be given to the Head of Sport/Head of Cultural.
 * The TIC and the Head of Sport/Head of Culture are responsible for organizing fixtures for the season. + 12 fixtures (time permitting) must be organized, with 50% at home, and 50% away. (Where possible, season and league dependent).
 * Team lists must be published at least one day before the fixture, and a copy given to the Head of Sport/Head of Culture for his/her records.
 * The TIC must keep accurate records of performance so that Colours may be awarded to pupils who perform.
 * The TIC and the Head of Sport/Head of Culture are responsible for organizing catering and transport. (Procedures are outlined later in this document).
 * The TIC must ensure that the Inter-House event takes place within the season, and that the results are forwarded to the Head of Sport/Head of Culture for inclusion in House-Shield competition.

Reports and Results
The TIC is responsible for reporting the events of the week to the Head of Sport/Head of Culture to be announced in assembly and to be included in the Newsletter. Results must be forwarded to the Captain of each Sport to read at assembly.

The TIC must write a report for the College Magazine at the conclusion of the activity.

Weekly Reports and Results

 * The Head of Sport/Head of Culture will ensure that all the weakly sports results are read out at assembly, provided he/she has them. Please fill in you results using the example below.
 * It is very important that the results are collected and recorded so we can asses our progress in each particular sport from season to season and we can honour our pupils in front of their peers at assembly.

Monthly Reports

 * Reporting to the Co-Curriculum Committee – done by the TIC in writing, about the current affairs of your sport. It is not a results orientated report but rather an opportunity for you to voice opinions and introduce changes and make improvements where necessary. Special achievements are welcomed. It is a monthly report to be handed in on the first Monday of each month for the duration your sport is operating.

Magazine

 * Reporting for the school magazine: The TIC are to submit a typed report (submitted via email or on the J-drive) regarding their season and particular team, to the Head of Sport/Head of Culture for the school magazine at the end of their season.

Role of the Coach

 * To seek innovative ways to extend pupil’s abilities, while applying and reinforcing the basic principles of your sport. Allowing the pupils to “just play a game” is not coaching.
 * Ensure players are correctly attired before, during and after practice and matches.
 * To administrate the participation in matches. See example over the page

The importance of Registers

 * Provides the colours committee and TIC with an efficient way of dealing with colours nominees.
 * Provides the Grade Tutors with an efficient way of dealing with merit recommendations.
 * Provides, together with the colours criteria, the pupils and managers with a structure and guidelines that will minimize award discrepancies.

Role of the Manager

 * To keep register.
 * To provide merit recommendations to the Teacher in Charge (TIC), who will pass them on to the Head of Sport/Head of Culture for approval, which in turn will go to the Grade Tutors.
 * To follow up on availability for matches and well-being of pupils if they sustain a serious injury. Provide the information to the coach. Contact with parents is recommended.
 * To administrate and explain to the pupils the sports co-curricula detention system through the TIC and the Head of Sport/Head of Culture . (See explanation below)

Sports Detentions

 * If a pupil is marked with a ? for a practice they should be dropped for the next match.
 * If the offence is repeated they are to be dropped and receive a two-hour detention on a Friday afternoon.
 * If a pupil fails to show for a match, the matter is referred to the Head of Sport/Head of Culture and the Deputy Head: Pupil Matters, who will decide on a course of action.
 * Use the detention slip. Please make sure the pupil as well as the Head of Sport/Head of Culture receives the slip.

Staff Responsibilities When Supervising Teams Travelling On Buses
The TIC of a particular sport or cultural section must liaise with the Deputy Head: Pupil Matters regarding transport requirements at the beginning of the season, and allocate teachers and coaches to travel on buses.


 * The TIC to ensure that touring teams are in possession of a cell phone.
 * Pupils must be supervised on busses, and staff must ensure that pupils are seated and that seat belts are worn at all times.
 * The following information should be well advertised:
 * The time transport will leave and the expected time of return.
 * The place from where transport will leave and to where it will return.
 * The required dress for travel. Only tracksuits, sports kit with blazer or school uniform are acceptable.

Vehicle Problems

 * In the event of transport problems or major delays, please contact the Head or Head's PA to advise parents of the delayed return of transport.
 * In the event of a breakdown your first concern is to ensure the safety of the passengers. If necessary, make arrangements for their billeting or hire alternative transport or phone the Headmaster for assistance.
 * In the event of an accident, advise the Headmaster immediately. NB: A written report is essential, particularly when injuries have been sustained.

Staff Responsibilities When Playing a Home Fixture
The Manger/Coach in charge of a particular team should:


 * Ensure that all team players/scorers/linesmen, have clear instructions.
 * Check that kit is ready and clean and that the players are correctly turned out.
 * Check that the First Aid team is present and ready for duty, if required. (TIC)
 * Ensure that you yourself (as host) and members of the team are there well ahead of time to meet the visiting team.
 * Look after visiting staff and players throughout their stay. Escort them to the refreshment area.
 * Be there when visitors leave, to see them off. Some members of your team should also be there.
 * The TIC of a particular sport is responsible for co-coordinating refreshments for visiting teams. He/she must liaise with the Head of Sport/Head of Culture in relation to relevant dates, the type of refreshments required for players, coaches and parents. This must be done five days prior to the event.