Co-Curriculum Policy

See also: Co-Curriculum Policies, Tours Policy, Role of the Teachers Involved with Sport, Coaches' Policy

Aims of the Cocurricular Programme

 * 1) To provide maximum participation and enjoyment for both staff and pupils, i.e. it is compulsory to participate in an extra curricula activity each term.
 * 2) To provide effective and enthusiastic coaching / instruction at all levels and in an acceptably wide variety of activities.
 * 3) To create the opportunity for pupils to perform and compete either at personal or team level within the College (inter-house activities) and outside of the school (inter-school and inter-club activities).
 * 4) To develop a Code of Sporting and Cultural Conduct commensurate with the aims of the College and standards of conduct laid down by the governing bodies of the respective associations.
 * 5) Through participation and enjoyment to foster a healthy College spirit.

General

 * 1) All pupils at the College are encouraged to participate in sport activities either as a player, group member or as an assistant.
 * 2) Rugby / Hockey / Netball / Cricket / Swimming / Tennis / Golf / Athletics / Waterpolo / Equestrian are regarded as major sport at the College and if a pupil is required for other sports as well (selected for a team), then the major sports will have preference in selection.
 * 3) If any pupil is already a Provincial representative at a particular sport offered at the College he / she will be allowed to forego the following regulations, in consultation with the Deputy Head: Pastoral Care and with the Head’s permission, in order to continue his / her chosen sport.
 * 4) Winter Sports: Rugby / Hockey / Netball / Tennis / Equestrian / Squash Major Sport
 * 5) Senior pupils (those in Grade 11 or 12) may choose either Rugby / Hockey / Tennis / Equestrian or Netball. This choice must be indicated to the Head of Sport by the last day of the summer sport season during the year in question.
 * 6) Any Matric pupil may choose not to do a sporting activity. He / She must, however, endeavour to participate in another chosen field such as 8th subject, Cultural, Computer, Add Maths etc. This must be an extra contribution, and not be part of his / her normal academic / cultural load.
 * 7) Pupils that have chosen a sporting activity are required to attend pre-season rugby / hockey / netball practices. (“Pre-season” is that period of time from the end of the summer sports season to the day of the first rugby / hockey / netball match of the season during the year in question).
 * 8) Summer Sports: Cricket / Swimming / Waterpolo / Tennis / Equestrian / Golf / Squash – Major Sports
 * 9) Any Matric pupil may choose not to do a sporting activity. He / She must, however, endeavour to participate in another chosen field such as 8th subject, Cultural, Computer, Add Maths etc. This must be an extra contribution, and not be part of his / her normal academic / cultural load.
 * 10) Pupils in Grade 8 and above, participating in sporting activities, are required to choose either Cricket, Aquatics, Tennis, or Equestrian.
 * 11) Every effort will be made for those pupils in Grade 10 and below who wish to participate in one of the other games on offer, as well as having to participate in Cricket or Swimming, to do so.
 * 12) Athletics (Major Sport): Athletics is encouraged for all pupils below Grade 12. Grade not choosing Athletics are to do an extra Academic or Cultural activity. Pupils who are not selected for the Athletics Squad will be required to train for an Annual Road Run.
 * 13) Support for First Team Rugby / Hockey / Netball: It is expected that the other teams in the Hockey, Netball and Rugby Club will, once their matches have finished remain to support their First team match. Thus pupils who play in earlier matches are not free to leave the College environs or, if it is an away game, the environs of the host school, without special permission from their respective coaches.
 * 14) The College is proud of the support given to its First Teams in this regard and the whole-hearted support of the players in the various Clubs is expected.

Cricket

 * 1) Dress
 * 2) Full whites
 * 3) No T-shirts allowed
 * 4) Blazers to be put on directly after practice / game
 * 5) No tracksuit trousers may be worn with your blazer
 * 6) Failure to comply will result in punishment as for First time practice offenders.
 * 7) Behaviour:
 * 8) Everyone is to be at practice + 15 minutes before. You are to be dressed properly.
 * 9) Remember that the net situation is not a place for horseplay. People can get hurt. At all times face the nets, never turn your back to the net.
 * Kit: We expect every player to have his own box (abdominal protector) and own ball and his / her own play kit (i.e. kit, pads, gloves).
 * 1) Matches: Be at the game about 30 – 45 minutes before the scheduled start of play. In case of rain, please phone your captain to confirm that the match is still on.

Rugby

 * 1) Pupils’ dress when not on the rugby field, ie. before or after a match, is to be formal uniform.
 * 2) Practice rugby jerseys, and shorts are to be worn to rugby practices. T-shirts may not be worn.
 * 3) Pupils may wear track shoes, cross trainers, etc, with their tracksuits. This is to ensure that boots last longer.
 * 4) Support for rugby matches: If you are not playing a fixture that the First XV is playing, you are to be there to support:
 * 5) all your age group games
 * 6) the First XV game

Failure to comply with this will mean coming to school for a detention for the same time as the allocated fixture.

Hockey

 * 1) Pupils’ dress when not on the hockey field, is to be full tracksuit.
 * 2) Only school hockey shirt (games shirt), blue shorts or blue skirts, hockey socks, (blue with green turnover), are to be worn to hockey practices.
 * 3) Pupils may wear track shoes, cross trainers, etc, with their tracksuits. This is to ensure that boots last longer.
 * 4) Support for hockey matches: If you are not playing a fixture that the First XI is playing, you are to be there to support:
 * 5) all your age group games
 * 6) the First XI game.

Failure to comply with this will mean coming to school for a detention for the same length of time as the allocated fixture.

Netball

 * 1) Pupils’ dress when not on the Netball Court, is to be full tracksuit.
 * 2) Only school Netball shirt (Girls athletics vest), Blue shorts or skirt, short white socks, are to be worn to Netball practices.
 * 3) Pupils may wear track shoes, cross trainers, etc, with their tracksuits.
 * 4) Support for Netball matches: If you are not playing a fixture that the First is playing, you are to be there to support:
 * 5) all your age group games
 * 6) the First game

Failure to comply with this will mean coming to school for a detention for the same time as the allocated fixture.

Swimming

 * 1) Pupils’ dress when not in the swimming pool, is:
 * 2) Full tracksuit at galas
 * 3) Phys Ed clothing can be worn at practice.
 * 4) Only school swimming costumes and school swimming caps are to be worn to swimming practices. Board shorts are not permitted.
 * 5) Pupils may wear track shoes, cross trainers, etc, with their tracksuits.
 * 6) If you are absent from College, or unable to swim in the gala, a note must be sent to the MIC to inform them of your absence.
 * 7) Support for swimming galas: If you are swimming in a gala, you must sit with the school at all times, and only leave once the final results of the gala have been announced.

Failure to comply with this will mean coming to school for a detention for the same time as the allocated fixture.

Waterpolo

 * 1) If a pupil wishes to play waterpolo, he / she must attend all the swimming practices. This is to ensure that the waterpolo players are fit enough. Failure to attend waterpolo practices will result in suspension from waterpolo.
 * 2) Pupils’ dress when not in the swimming pool is:
 * 3) Full tracksuit at matches;
 * 4) Phys Ed clothing can be worn at practice.
 * 5) Only school swimming costumes and school swimming caps are to be worn to practices. Board shorts are not permitted.
 * 6) Pupils may wear track shoes, cross trainers, etc, with their tracksuits.
 * 7) If you are absent from college, or unable to play in the match, a note must be sent to the MIC to inform them of your absence.
 * 8) Support for waterpolo matches: If you are playing in a gala, you must sit with the school at all times, and only leave once the First Team has completed their match.

Failure to comply with this will mean coming to school for a detention for the same time as the allocated fixture.

Tennis

 * 1) Pupils’ dress when not on the tennis court, is to be full tracksuit.
 * 2) Only school tennis shirt (games shirt), school blue shorts, white socks, are to be worn to tennis practices.
 * 3) Pupils may wear track shoes, cross trainers, etc, with their tracksuits.
 * 4) Support for tennis matches: If you are not playing a fixture on the day that the First team is playing, you are to be there to support the First team game.

Failure to comply with this will mean coming to school for a detention for the same time as the allocated fixture.

Athletics

 * 1) Full Athletics kit:
 * 2) Blue school shorts
 * 3) House shirt / athletics vest
 * 4) White socks
 * 5) Running shoes.
 * 6) Track and Field
 * 7) After trials, the athletes will be informed when to attend athletics practice.
 * 8) Practice for both Track and Field will take place on Tuesdays and Thursdays.
 * 9) Attendance at Athletics Meetings is compulsory for all Squad members.
 * 10) Members are to read the notice board and tick off their names so that they are aware of the venue, transport and time.

Golf

 * 1) Dress: Players will at all times be neatly turned out. Players will wear the following:
 * 2) College long pants / slacks with belt
 * 3) College golf shirt
 * 4) College Cap
 * 5) Blazers are to be worn to competitions
 * 6) Appropriate golf shoes are to be worn on the course.
 * 7) Behaviour:
 * 8) Normal College rules apply;
 * 9) Cellular telephones are not to be used on the course;
 * 10) Course etiquette and basic manners will apply at all times.
 * 11) Failure to comply with the proper golf etiquette and unacceptable behaviour will result in a disciplinary hearing, and possible exclusion from golf.
 * Kit:
 * 1) Pupils are responsible for their own equipment (clubs / bags / carts / etc).
 * 2) Pupils may not share equipment.
 * 3) Membership: Pupils must be a member of a club in order to play, and have a registered handicap. The College will endeavour to negotiate a reduced membership fee from Kyalami Country Club.

Sport
See also: Role of the Teachers Involved with Sport

General Notes on all Sports

 * 1) Practices will begin promptly at the stipulated times.
 * 2) Pupils must be at the practice venues + 15 mins before practice is due to start.
 * 3) The TIC of the activities must deal with pupils who miss two or more practices. Hereafter, offenders will receive a detention slip. The names of these pupils is given to the Head of Sport for disciplinary action.
 * 4) Suggested detention for missed practices: (Detention time to be equal that of time missed)
 * 5) 1st time offenders – cleaning of sports equipment;
 * 6) 2nd time offenders – cleaning of school change rooms;
 * 7) 3rd time offenders – cleaning of desks.
 * 8) No one will be excused from practice for extra-lessons, doctor, orthodontist, or dentist appointments. i.e. Make sure these appointments are not on practice / match days.
 * 9) The TIC of the activities will pin a team list on the notice board the day before every match. This is to be signed by all the players.

Administration and equipment

 * 1) Hand in by the beginning of term 3 a list of equipment required for the next year to the Head of Sport.
 * 2) Ensure that the Head of Sport is aware of your needs so that the order for equipment is made well in advance.
 * 3) Keep comprehensive sports administration file containing accurate records, results, budgets, correspondence, etc.
 * 4) Control the use of equipment and repair thereof. Inform the Head of Sport or the ground staff of any broken equipment that could cause injury so that it may be repaired.
 * 5) Liaise with the Estates Manager on a regular basis i.e. your requirements vis-a-vis the grounds / facilities for your sport.

Dissemination of Information

 * 1) Publicise your sport section at assemblies so as to stimulate interest and as a means to recruit players.
 * 2) Regularly publish results of team successes throughout the season in the school newsletter as a motivating factor.
 * 3) Make use of the sport notice board and encourage staff and pupils to use the notice board as a means of communication
 * 4) Allocate staff to teams and give them special administrative duties where necessary. Also allocate practice days to the various age groups.
 * 5) Disseminate relevant information to coaches regarding new rules, clinics and skills. Give advice and assistance when required.
 * 6) Ensure the coaches are fully briefed as to the standard of good sportsmanship, dress, good manners and hospitality required by the College.
 * 7) Make sure coaches are aware of procedures to adopt when injuries occur. (See relevant section).
 * 8) Make the Head of Sport aware that you require student coaches, if required.

League and fixture Arrangements

 * 1) Attend the AGM / Fixture meeting for your Area Sport Committee.
 * 2) Enter as many teams in the league as is possible, organizationally / administratively.
 * 3) Obtain a computer printout, listing all the pupils’ ages. Ensure that players are in the correct age groups.
 * 4) Use the list to check that all the pupils are involves in some sporting activity.
 * 5) Publish a comprehensive fixture list and distribute it to pupils / parents / coaches.
 * 6) Ensure a minimum of 12 fixtures per season, both friendly and league. (Discuss with Head of Sport).
 * 7) Organize a minimum of 2 practices per week for all age groups as well as 1 match per week.
 * 8) Pupils are to attend 100% of practices available to them. If they are attending another activity, or are injured, they must not be punished for being absent. The benefit of doubt is in favour of the pupil.
 * 9) No practices are to be cancelled without first notifying the Head of Sport.
 * 10) Provide a fixture list for the College Secretary so that she can inform parents of the necessary details.

Home and Away Fixtures

 * 1) Liase with Deputy Head Pastoral Care to arrange buses timeously and organise transport. Ensure that coaches are aware of transport arrangements. Obtain a written quote for the bookings and prices and forward this information to the Bursar.
 * 2) Allocate teachers to travel on the buses.
 * 3) The staff on the bus must ensure pupils remain seated at all times. The staff should be aware of any dangers once exiting the bus and inform pupils of these possible dangers
 * 4) Meet visiting teams / staff and make them feel welcome. Check that coaches responsible to you extend the required hospitality.
 * 5) Organize catering for home matches: Teas, eats and half-time refreshments. (See Catering Policy).
 * 6) Appoint umpires / referees for home games.

Organization of Season

 * 1) Organize your sports section with regard to winter clinic and gala days.
 * 2) Organize a tour / training camp for the First team.
 * 3) Organize a fun / coaching clinic for pupils and parents of our feeder primary schools with the object of attracting potential pupils to the school.
 * 4) Book gym time to ensure your players are adequately fit and trained.
 * 5) Organize the inter-house programme towards the end of the season.
 * 6) Organize your sport’s section, end of season dinner. (See Director of Extra Curriculum Activities re. Trophies).
 * 7) Prepare, motivate and attend a meeting where your colours award proposals will be discussed by the Colours committee.
 * 8) Motivate teachers / captains to write reports for the school magazine. These are to be submitted to you initially, checked and then passed on with any relevant photographs to the editor

Equestrian

 * 1) Dress when competing at shows:
 * 2) Formal school shirts (ties to be worn by boys);
 * 3) School blazers (or the applicable riding jacket if compulsory for that particular type of competition);
 * 4) Cream or beige jodhpurs or breeches;
 * 5) Black jodhpur boots or black long boots or black gaiters (no chaps allowed);
 * 6) A safety helmet with a three point harness (correctly fastened).
 * 7) Competitors and their horses are to be at the show venue at least 30 minutes before the start of their first competition or before the commencement of the parade.
 * 8) Time off from school to compete in horse shows:
 * 9) Applications for time off must be in writing and should be supported by a timetable of how the event is being run (this will dictate the time at which the pupil could leave the College).
 * 10) Preference will be given to those attending National or major Regional status events.
 * 11) Applications for all events will be considered on their merits, taking into account the status of the show and the importance to the competitor’s equestrian career.
 * 12) Time off to enable horses to be trained, albeit in preparation for a show, will not be granted.
 * 13) Time off will not be granted if it interferes with academic examinations or class tests.

General

 * 1) All pupils at the College are encouraged to participate in cultural activities either as a participant, group member or as an assistant.
 * 2) Choir / Music / Drama / Art / Chess / Dancing / Public Speaking / Debating / Olympiads / First Aid / Band are regarded as major cultural activities at the College and if a pupil is required for other activities as well (selected for a team) then the major activities will have preference in selection.
 * 3) If any pupil is already a Provincial representative at a particular activity offered at the College he / she will be allowed to forego the following regulations, in consultation with the Deputy Head: Pupil Matters, and with the Headmaster’s permission, in order to continue his / her chosen activity.
 * 4) Any Matric pupil may choose not to do a cultural activity. He / She must, however endeavour to participate in another chosen field such as 8th subject. Art, Computer, Add Maths etc. This must be an extra contribution, and not be part of his / her normal academic / cultural load.

Choir

 * 1) At the beginning of each year, auditions will be held. If a pupil is chosen for the Choir he / she is required to attend every practice.
 * 2) Failure to attend a practice will result in a detention being given. The time of the detention will equal the time of the missed practice.
 * 3) Nobody will be excused from practice for extra lessons, doctor, dentist, orthodontist or any other similar appointments. Other commitments in practice times should be avoided.
 * 4) In special circumstances, a letter of excuse from a parent must be handed in to the Choir Director preferably the day before the practice or, at the latest, the morning of the practice before the start of the school day.
 * 5) All Choir practices will begin promptly at stipulated times. Choir members are required to be at practices 5 minutes before the start.
 * 6) At the beginning of each year, the entire choir will go on a camp. This camp is compulsory for all members.
 * 7) All Choir performances, tours and other appearances are compulsory. If extraordinary circumstances make it impossible for a Choir member to attend a performance or other appearance, the Choir Director must be informed in writing, at least a week before the event.
 * 8) For Choir performances or other appearances the formal College uniform is compulsory except if informed of other arrangements.

Band

 * 1) At the beginning of each year, instrumentalists will be selected for the Band.
 * 2) If a pupil is selected for the Band he / she is required to attend every practice.
 * 3) Failure to attend a practice will result in a detention being given. The time of the detention wi1l equal the time of the missed practice.
 * 4) Nobody wi1l be excused from practice for extra lessons, doctor, dentist, orthodontist or any other similar appointments. Other commitments during practice times should be avoided.
 * 5) For special circumstances, a letter of excuse from a parent must be handed in to the Band Director preferably the day before the practice or, at the latest, the morning of the practice before the start of the school day.
 * 6) All Band practices will begin promptly at stipulated times. Orchestra members are required to be at practices 10 minutes before the start of practices to tune instruments and to help set up stands and chairs.
 * 7) For Band performances or other appearances the prescribed Band outfit of black and white is compulsory except if informed of other arrangements.

Eisteddfod

 * 1) Music pupils as well as the Choir, Drama and Orchestra pupils can be entered in the Eisteddfod every year.
 * 2) All music pupils as well as the Choir, Drama and Orchestra will be entered in the Eisteddfod every year.
 * 3) Once a candidate is entered in the Eisteddfod he / she is not allowed to withdraw except in extraordinary circumstances.
 * 4) He / she must:
 * 5) Be on time for all Eisteddfod events;
 * 6) Be thoroughly prepared for all events;
 * 7) Be dressed in official College uniform for all events.
 * 8) Participants in categories other than piano must arrange for an accompanist and carry the cost involved.
 * 9) When pupils are visiting other schools for Eisteddfod participation, the rules of the College Code of Conduct are applicable. If pupils are guilty of any misconduct, the necessary disciplinary steps will be taken.
 * 10) Pupils are, at all times, representing the College and should behave accordingly.

Extramural Music Lessons

 * 1) Teachers
 * 2) Teachers must be punctual for lessons at all times.
 * 3) Teachers are responsible for
 * 4) Handing out accounts at the First lesson of every month for the agreed amount specified by the Family of Schools’ Board.
 * 5) Collecting all payments and issuing receipts to parents at the 2nd lesson of the month.
 * 6) Teachers must always maintain a professional relationship with pupils.
 * 7) A meeting will be held for all peripatetic teachers once a term. It is imperative that all teachers attend these meetings.
 * 8) Workshops on relevant topics will be arranged from time to time. These workshops serve as staff development and it is therefore important that all teachers attend.
 * 9) Pupils
 * 10) Payment must be made on a monthly basis and is strictly payable in advance.
 * 11) Lessons will take place individually on a weekly basis at a time arranged between the parents and teacher.
 * 12) Attendance
 * 13) To discontinue lessons, a full calendar month's notice must be given to the Director of Music.
 * 14) In the case of the teacher missing a lesson, the teacher will make arrangements to make up the lesson.
 * 15) Cancellation of a lesson must be made at least 24 hours prior to the lesson time, either personally to the teacher, or to the Director of Music. The teacher will do his / her best to make up the lesson missed upon request at a time convenient for the teacher.
 * 16) Pupils must be on time for a lesson. If a pupil misses a lesson without prior arrangement with the teacher a detention will be given. Detention time will equal that of the time missed. Parents will also be responsible for the cost of that lesson.
 * 17) Preparation for all lessons.
 * 18) The teacher will prescribe the length of time for each practice session as this varies according to the level of the pupil.
 * 19) Lack of practice results in lack of progress, which will lead to the termination of lessons.
 * 20) Assessment
 * 21) Pupils will be assessed throughout the year and receive a report at the end of every term.
 * 22) Pupils will be considered at all stages for Eisteddfods and external examinations such as UNISA, RSM or Trinity.

Drama Club

 * 1) Drama Club is an activity offered to pupils who show particular interest in drama and want to further their exposure and knowledge.
 * 2) Once a pupil has committed him / herself to the club, attendance is expected. Therefore, if a member cannot attend a meeting, the drama teacher has to be informed, in writing, the day before or, at the latest, the morning of the practice before the start of the school day.

Art Club

 * 1) Art Club is an activity offered to pupils who show particular interest in Art and want to further their exposure and knowledge.
 * 2) A small membership fee will be decided on every year to cover the cost of material used by pupils.
 * 3) Once a pupil has committed him / herself to the club, attendance is expected. Therefore, if a member cannot attend a meeting, the art teacher has to be informed, in writing, the day before or, at the latest, the morning of the practice before the start of the school day.

Chess

 * 1) Chess practice take place every Monday and Friday afternoons.
 * 2) These practices will start immediately after school, at 14:30 and will end at 16:00.
 * 3) The captain and the first to arrive will set up the chessboards.
 * 4) The chessboards will be kept at all times in the backroom of MIC chess’s classroom.
 * 5) External coaching will take place for beginners on a monthly basis and for this the magnetic show board will be used where necessary.
 * 6) Team(s) of five will be selected for the first term’s league, and team(s) of eight will be selected for the second term’s league and it is compulsory for members of these team(s) to attend regular practices.
 * 7) Three teams of five will be selected, to be known as the A, B and C teams and it is important for members of these teams to attend regular practices.
 * 8) The A team will be categorised as a team for more experienced players and the B and C teams for beginners.
 * 9) These fixtures usually take place on a Monday at Bryanston High
 * 10) Representation at these fixtures is compulsory at all times and only valid excuses will be accepted with at least 48 hours’ notice.
 * 11) At these external league games the team will be on their best behaviour and will be attired in their full school uniform.
 * 12) The captain will make the necessary introductions and it will be his / her responsibility to fill in all forms and keep all necessary scores.
 * 13) Once the league teams have been chosen, they are not subject to change.
 * 14) All correspondence will be through Thursdays assemblies and the notice board.
 * 15) It is hoped that two chess ladders will be created for the A league and the B league. These will be kept in MIC chess’s classroom.
 * 16) Changes to ranking can only come through supervised challenge of three games.
 * 17) The teacher in charge will keep an attendance register for each practice and continual absentees will be punished.
 * 18) Once a year, in the third term, an Inter-house chess competition will be held, which will count towards the Inter-house Plate.
 * 19) The Beaulieu Chess Club will at all times work very closely with the Southern Gauteng Chess Organisation.

Dancing

 * 1) Once a pupil has committed to dancing as an extra mural, he / she will be required to attend every practice.
 * 2) All pupils must be in the gym 15 minutes before practice starts.
 * 3) Pupils may wear clothing that is comfortable to dance in and allow freedom of movement.
 * 4) When leaving the school after practice pupils must change back into their school uniform or a full school tracksuit. ¬
 * 5) Nobody will be excused from practice for extra-lessons, doctors or dentist's appointments without written notification from the parent. Make sure that these appointments are not on practice days.
 * 6) Pupils who miss 2 or more practices will be dealt with accordingly in a detention.
 * 7) If you continue to miss practices you will be asked to leave the dance team.

Public Speaking/Debating

 * 1) Public speaking and debating falls under the general area of oratory, but will be run separately.
 * 2) Public Speaking is organised internally, but a league may be created or entered into, Debating is run under the affiliation to the SACEE league.
 * 3) Teams are made up of 4 speakers. Individual speakers may enter a specific section of the competition.
 * 4) Practices take place in Term 1, since the competition runs from February to March.
 * 5) Pupils must be dressed in formal uniform for all competitions.

Staff Responsibilities when Supervising Teams Travelling on Buses

 * 1) The TIC of a particular sports or cultural section must arrange transport, and allocate teachers to travel on buses.
 * 2) The TIC to ensure that a team on tour has got a cell phone.
 * 3) The following information should be well advertised:
 * 4) The time transport leaves and the expected time of return;
 * 5) The place from where transport leaves and to where it will return;
 * 6) The transport fee required and the method of payment if this is applicable;
 * 7) The required dress for travel. Civilian clothing may not be worn for sports tours. Only tracksuits, sports kit with blazer or school uniform is acceptable;
 * 8) Dress for match (clean kit, regulation dress general appearance, socks with garters, hair etc).
 * 9) Vehicle problems
 * 10) In the event of transport problems or major delays, please contact the Headmaster or Secretary to advise parents of the delayed return of transport.
 * 11) In the event of a breakdown your first concern is to ensure the safety of the passengers. If necessary, make arrangements for their billeting or hire alternative transport or phone the Deputy Head: Pupil Matters for assistance.
 * 12) In the event of an accident, advise the Headmaster immediately. NB: A written report is invaluable particularly when injuries have been sustained.
 * 13) Team captains should be instructed to thank Umpires / Referees and boys to thank hosts (including coaches, ladies serving teas etc. )
 * 14) Staff on busses must ensure that pupils are seated and that seat belts are used at all times

Staff Responsibilities when Playing a Home Fixture

 * 1) The Coach in charge of a particular team should:
 * 2) Ensure that all team players, scorers / linesman, have clear instructions;
 * 3) Check that kit is ready and clean and that the players are correctly turned out;
 * 4) If required, that the First Aid is present and ready for duty;
 * 5) Ensure that you yourself (as host) and members of the team are there well ahead of time to meet the visiting team;
 * 6) Look after visiting staff throughout their stay and ensure that visitors are looked after. Escort them to the refreshment area;
 * 7) Instruct players to thank umpires / referees, refreshment servers;
 * 8) When visitors leave, be there yourself to see them off and ensure that some members of your team are also there;
 * 9) Ensure that all kit has been checked and put away and that the spectator area is neat and tidy. (Scorers’ desks, etc to be put away).
 * 10) The TIC of a particular activity is responsible for coordinating refreshments for visiting teams i.e.
 * 11) Provide the Sports Director with a fixture list of the season, indicating the home fixtures.
 * 12) Remind the Sports Director of the relevant dates in good time and what type of after-match refreshment is required, i.e. Oranges / drinks at half-time, cold drinks and chips for competitors, after the match, tea and cake for guests.
 * 13) If a function room is required for after match entertainment, book such with the Sports Director.
 * 14) Ensure that Sports Director is aware of the use of the function room so that the ground staff can clean up afterwards.

Procedure to be Followed in the Event of Injuries During Practices and Matches

 * 1) If First Aiders are in attendance, seek their advice. In case of minor injuries, accompany player to sick room and administer first aid if you are qualified to do this.
 * 2) In the case of serious injuries, accompany the child to the sick room and call emergency services. When you leave your practice or match, ask another member of staff to supervise the group.
 * 3) Telephone the pupil’s parents immediately with relevant information, nature of injury and hospital to which the pupil is to be transferred.
 * 4) Accompany child to hospital and meet the parents there.
 * 5) Inform the Head or Deputy Head: Pupil Matters of any developments.
 * 6) In the case of head injuries, particularly during rugby practices and matches, coaches are instructed to be particularly careful. If there is the slightest doubt, the player should not be permitted to continue the practice / match.
 * 7) No rugby match is allowed to start if an ambulance or qualified paramedic with the necessary equipment is present or irst Aid team is not in attendance.

Games During Inclement Weather

 * 1) It should never be necessary to cancel practices over a lengthy period.
 * 2) Pupils can be taken into the school gym for indoor coaching.
 * 3) Coaches can use the weight training gym for a physical workout.
 * 4) Pupils can go to classrooms for talks / lectures on rules and tactics.
 * 5) The Media Centre can be used to show relevant sporting videos.

Tours: Local and International
See also: Tour Policy


 * 1) The TIC of a particular Co-Curriculum section is encouraged to undertake a tour of seniors and / or First team players, as a pre-season spirit building exercise or an end of season reward. These tours can be of a local or international nature.
 * 2) The TIC is expected to liaise with the Deputy Head: Pupil Matters and the Head before undertaking the organization of such a tour. Permission to tour internationally must be obtained from the Head.
 * 3) No section will be allowed to tour internationally if the participants are of a poor standard locally.
 * 4) A specific Parent Tour Committee should be elected by this purpose.
 * 5) Fund raising for such a tour can be conducted by the pupils, within the College itself, provided it does not clash with other major fund raising activities run by the College, and does not undue pressure on the tourists.
 * 6) Fund raising by parents, by way of drives, sponsorship, etc, is preferable.
 * 7) Regalia as far as tracksuits, togbags, etc, must be regulation College kit. Sponsored clothing is permissible provided it is used for training or casual activities while on tour. All sponsored clothing must be approved by the Deputy Head: Pupil Matters and the Head.
 * 8) A condition of a pupil going on tour is that the participation in other extra mural activities and academic programme is expected and that the pupil does not confine him / herself exclusively to the preparation of the tour.
 * 9) Dates and duration of tours must be carefully considered so as not to clash with the regular school programme. Taking days off school for such activities is generally not acceptable.
 * 10) Due to the pressure of organization, financial demands on the community, and workload of teachers, international tours should only be undertaken every second year on a rotation basis.
 * 11) A tour itinerary and contact numbers must be given to the parents.
 * 12) Usual school rules apply on tour. Any pupil guilty of a serious breach of discipline is to be suspended immediately from participation in the tour.
 * 13) Gifts should be organized for host schools, i.e. crested beer mugs, anniversary wine, etc, and appropriate letters of thanks written on return.
 * 14) A verbal report to the Head and Deputy Head: Pupil Matters is required at the conclusion of the tour.